Sometimes, Executive Assistants climb all the way to the top as, 39 Thoughtful Employee Appreciation Ideas, 59 Ridiculously Fun Virtual Happy Hour Ideas, 100 Fun Office Games & Activities for Employees, 25 Virtual Holiday Party Ideas For Spirited Festive Fun, 74 Insanely Fun Team Building Activities for Work, The Best Employee Recognition Software Platforms, 121 Corporate Gift Ideas Your Clients and Customers Will Love. Administrative Job Titles and Descriptions — A list of the top 10 Administrative job titles and descriptions that employers request. Salary estimates are based on 13,892 salaries submitted anonymously to Glassdoor by Executive Assistant/Project Coordinator employees. In this article, we discuss the differences between an office administrator and an office manager based on the typical job duties, necessary skills, education level, amount of experience and the average salary for each position. Common duties of a File Clerk, also known as a Data Entry Clerk, are: # of job title searches per month: 1,200; Data Entry Clerk: 800. After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. They organize files, prepare documents, schedule appointments, and support other staff.”, Administrative Assistants provide richer summaries. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. Save my name, email, and website in this browser for the next time I comment. Virtual Assistants: What They Do & How to Hire. The job itself can encompass a wide variety of different duties and responsibilities. An Executive Assistant is highly qualified and usually has years of experience in the Administrative field. Administrative assistants (or admins) work in a lot of different places: corporations, government agencies, legal and medical offices, schools, hospitals, you name it. There are numerous ranks in any company. If you’re in the administrative field (especially if you’re browsing jobs), we’re sure you’ve come across your fair share of administrative job titles. The AC will perform all of the outlined Resident Assistant duties and responsibilities as described in the RA Position Overview & Duties and the Resident Assistant Manual. Administrative Coordinator Job Summary. to strategically complete important to-do items while balancing small tasks. It can be nebulous but serves critical functions. The key difference lies in the focus of each position. An Administrative Assistant may answer phones or greet guests, as a Secretary would, but also performs more complex tasks like creating meeting agendas and managing multiple calendars. Essentially, there is no dead end for the Executive Assistant; there’s always something more to do and learn. to stay sane and keep a positive attitude no matter what happens. An Administrative Assistant works with an executive or team of executives to carry out the day to day tasks within an organization. They might even move into Executive Assistant roles where they’ll serve one specific executive. For more info visit: Privacy Policy & settings. It is not an announcement of a position opening. Note: If you’re interested in other departments’ job title analysis, check out The Top 20 Finance Job Titles (includes Accounting) and The Top 40 Job Titles in Human Resources. A Virtual Assistant provides a variety of services to businesses or business leaders from a remote location. After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. Here’s a typical org chart of Administrative position titles. Member Reviews The Assistant Coordinator (AC) is a senior residential life student staff position that reports to their assigned Residential Learning Coordinator (RLC). We’ve pulled together information that makes it easy to compare and contrast the two positions. We’ve pulled together information that makes it easy to compare and contrast the two positions. A: The main difference between administrative and clerical jobs is the level of responsibility. They organize files, prepare documents, schedule appointments, and support other staff.”. A sample Administrative Assistant job description from. A human resources coordinator is an entry-level role that involves handling administrative tasks related to hiring, managing and developing employees. These activities can range from being responsible for the management of human resources, budgets and records, to undertaking the role of supervising other employees.” — Office Administration definition via Wikipedia. However, there are a widevariety of other titles that frequently mean the same thing includingAdministrative Coordinator, Administrative Secretary, AdministrativeSpecialist, and Office Administrator to name just a few. The national average salary for a Executive Assistant/Project Coordinator is $58,715 in United States. We would love your intel on the administrative job title hierarchy. We use cookies to create the best site experience. Privacy Policy Armed with a handful of tried-and-true strategies, you can make the move quickly and smoothly. An Administrative Assistant works with an executive or team of executives to carry out the day to day tasks within an organization. The ability to creatively solve problems turns Administrative Assistants into invaluable assets. Terms and Conditions Sometimes, Executive Assistants climb all the way to the top as vice presidents and other high-level leaders. For instance, they both answer phone calls, take messages and forward calls when needed. The main qualification for an administrative coordinator is prior work experience, with many organizations requiring an equivalent of seven years in administrative support. (PS – Join one of our private FB Group exclusively for Executive & Administrative Assistants. Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. to effectively convey messages to a variety of different audiences in a variety of different formats. An Administrative Assistant Coordinator renders support to the employees, supervises the staff and assists the management in the budgets. Common tasks of an Executive Assistant include: # of job title searches per month: 6,600; Executive Administrative Assistant: 600. In this position, you will play a key role in streamlining our company’s workflow as the link between various departments, employees, and vendors. “Virtual Assistant” is #1 and if you’re looking to hire an Assistant, unless it’s a must-have to have them in your office, you’ll get a lot more interest in the job if you use the title “Virtual Assistant”. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. Executive Assistant vs. A Program Coordinator helps manage program-related budgets, keeps team members up-to-date, creates meeting agendas, and schedules meetings. Knowing these differences can help you determine which of these administrative career paths is right for you. Filter by location to see Executive Assistant/Project Coordinator salaries in your area. Other tasks of a Program Coordinator include supporting program growth, creating presentations, and sharing program summaries across an organization. Clinical Administrative Coordinator is responsible for overseeing the daily operations of an assigned unit or clinic section within a hospital. Here’s everything. Many coordinators previously held positions as office or administrative managers, administrative assistants, or as customer service representatives. to provide executives with strategic guidance. Hey Carvella! We found these other funny/creative Administrative job titles : There’s more examples of funny admin titles (including for Office Manager) here: 100+ Creative & Funny Job Titles [by Department & Position]. The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Clerical roles include duties such as sorting mail, filing documents, greeting customers, and answering phones. Administrative assistant coordinator acts as a bridge and connects the organization with various vendors, staff members, and departments. getting starting in an administrative field needs to know about being an Executive Assistant or an Administrative Assistant. Apply to Administrative Assistant, Executive Administrative Assistant and more! Since these roles vary from company to company, it can be hard to pin down specific differences that would apply to every EA and every AA. The average salary for an Administrative Coordinator in Canada is C$45,593. Organising workshops, seminars, cross-institutional networks and training programmes. Assistant Coordinator Resume Examples. I spent about 10 hours analyzing which Administrative job titles work best. How will the organization run effectively? A Receptionist, also commonly called a Secretary or Front Desk Agent is the first point of contact for clients and employees when entering an office environment. to be a trusted resource and keeper of confidential information. We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. It also assesses an administrative professional’s technical skills, proficiency with office equipment and gen… Most Executive Assistants perform a variety of administrative tasks—such as. An executive coordinator provides general support to a company's division or branch office or are assigned to an executive as an administrative assistant. This rank has got the administration related authority, power and decision making capabilities in the company. Valerie Gomez, Administrative Assistant at ADP, This is very important. , explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. Resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations. Office Administration Vs Office Assistant When looking for the best career path, it would be an understatement to say that you have plenty of options available to you. to maintain composure when things go wrong. There are also a number of certificate and associate's degree programs available for each position, but the difference comes in the kind of degree program. SnackNation Insights The CAP designation is the only administrative certification that demonstrates expertise in all areas of administrative work. Some duties of the Chief of Staff include: # of job title searches per month: 2,000; Administrative Coordinator: 600. May 14, 2020 by Heather Barbour in Job Titles, How to Organize an Administrative Department, Effective Role Of Administration In An Organization, Office Administration definition via Wikipedia, 100+ Creative & Funny Job Titles [by Department & Position. An Executive Assistant provides high-level support to management in a company. Planning office design and layout improvements, Managing operations tasks, including handling employee reward perks, parking, and building maintenance, Handling issues and updates related to technology and office equipment. Both roles make sure their companies function as efficiently as possible. to effectively serve executives and solve problems. Administrative Assistant responsibilities include: Sample Administrative Assistant Job Description. Giving specialist administrative support and advice or guidance to students. Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed. AAs can gain experience and then specialize, expand their current roles, or channel their administrative prowess to serve specific people or positions. offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: Answering phone inquiries, directing calls, and providing basic company information. Website Accessibility Policy, 59 Exciting Employee Engagement Ideas A Personal Assistant works side-by-side with one senior-level executive to ensure their calendar is up to date and their organizational goals are met. 79 Unique Gifts For Employees A Chief of Staff, a title heard frequently in politics, is also a somewhat new title for a top administrative position within businesses. A strong admin knows that by helping achieve their boss’s goals they will achieve their own.”. Executive Assistant vs. The 20 Most Searched-For Administrative Titles — A pie chart of the top 20 Administrative positions that candidates search for on Google. Guides and Resources We perused 40 top career pages to see how top-performing public companies list Administrative jobs versus Operations jobs,. Filter by location to see Administrative Coordinator salaries in your area. Ok, let’s now dive into administrative positions! 59 Ridiculously Fun Virtual Happy Hour Ideas If your current administrative job is one rung on a career ladder and you’re looking upward, then here’s your next task: Figure out how to transition from where you are to where you want to be. Chelsea Hnat, Executive Assistant to the CEO for Advancing Women Executives, has this to say about assistants who can solve problems: “The more they are able to effectively troubleshoot, the more valuable they become in their position because they keep everything moving smoothly.”. Office managers are responsible for a variety of tasks including monitoring deliveries, organizing workspaces, and providing assistance to executives where needed. Examples of entry-level Administrative titles include: Below is a list of the top 20 Administrative job titles based on Google queries we found on ahrefs. Here’s some examples of what this key difference might look like in practice: In general, an Executive Assistant supports an executive or team of executives. Clerical jobs are nearly always entry-level positions with few requirements for previous education or training. People who searched for HR Administrator vs HR Coordinator found the articles, information, and resources on this page helpful. # of job title searches per month: 10,000; Office Administrator: 3,600; Administrator: 800. (PS – Get more sh*t done with The Assist — the #1 free weekly newsletter made for assistants by assistants.) ZipRecruiter offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: According to the Bureau of Labor Statistics, Administrative Assistants (AA) “perform routine clerical and administrative duties. to recognize and solve potential problems before they graduate to full-fledged disasters. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. How It Works Executive Assistants and Administrative Assistants share plenty of responsibilities, core skills, and ideal qualities. A Receptionist also answers the main phone line for a company and transfers calls accordingly. Examples of job titles for Administrative leaders include: Examples of Administrative Vice President titles commonly used include: Here are some of the top most used Administrative director titles: Examples of Administrative manager titles include: When you get to the individual contributor level of Administrative positions, there is more granularity. An Administrative Assistant may answer phones or greet guests, as a Secretary would, but also performs more complex tasks like creating meeting agendas and managing multiple calendars. Managing a conference room calendar (AA) vs. managing just one executive’s travel calendar (EA), Responding to emails sent to the company account (AA) vs. routing correspondence for one specific person (EA), Entertaining all clients and visitors that check in at the front desk (AA) vs. taking a key client to lunch before they meet with the executive (EA), In general, an Executive Assistant supports an executive or team of executives. 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